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2 months ago

The Job: Remote Admin Assistant w/ Leslie Knope Energy

By Jen Remsik

Although this position has closed for applications we're always looking for people, like you, who are interested in learning and motivated to get better to join our remote team. Get in touch!

Do you possess a favorite high-lighter? Does your brain tingle when you mark comments as “resolved” in Google Docs? Do you actually like talking to people on the phone? Where have you been all our lives?

We are looking for a reliable, put-together Remote Admin Assistant to not only keep our heads on straight, but also add your own flair to the Flagrant culture. Help us support daily “office” needs like making travel and meeting arrangements, preparing reports and maintaining organization systems.

About Flagrant: On paper, we’re a software and design company. In practice, we’re a bunch of softies with big hearts and weird t-shirts who want to solve serious business problems in the most delightful way. You do not need to know how to code to support our daily operations. Just like, care about other people and stuff.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system

Update and maintain office policies and procedures

  • Order office supplies and research new purchases
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as a point of contact for internal and external clients
  • Handle requests and queries from team members

Skills

  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (Microsoft, Google, or equivalent)
  • Time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Written and verbal communication skills
  • Organizational skills with the ability to multitask

Needs

As this position is remote you will need a consistent place to work with reliable internet.

  • Job Type: Full-time
  • Pay: $17.50 - $20.00 per hour

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Predictable schedule with some flexibility

Work Location:

  • Fully remote

Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

Financial Duties:

  • Purchasing

This Job Is:

Open to applicants who do not have a high school diploma, GED or college diploma Available to job seekers of all ages, whether entering the workforce or returning with limited experience

A good fit for applicants with gaps in their resume, or who have been out of the workforce for 6 months or more A stable, predictable position for returning military personnel

COVID-19 Precaution(s):

  • Remote interview process
  • Virtual meetings